Troop Scribe

Boy Scout Troop 44

Troop Scribe

Job Description

The scribe keeps the Troop records. He records the activities of the Patrol Leader's Council meeting and keeps a record of dues, advancement, and Scouts attendance at Troop meetings. He reports to the assistant senior patrol leader.

Scribe Duties

Attends and keeps a log of Patrol Leader's Council meetings
Records individual Scout attendance and dues payments
Records individual Scout advancement progress
Works with the Advancement Chairman and Troop Treasurer
Sets a good example
Enthusiastically wears the uniform correctly
Lives by the Scout Oath and Law
Shows Scout spirit

Introduction

When you accepted the position of Troop Scribe, you agreed to provide service and leadership in our Troop. That responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader in Troop 44. You should make any necessary notes on this sheet as this Fast-Start Junior Leader Training session is conducted. As a Troop 44 Junior Leader you will be challenged to your fullest capabilities. The adult leadership has faith in your leadership abilities, but will constantly be striving to improve those abilities. Your selection and acceptance of this Troop position represents the acceptance of a contract. At the end of this Fast-Start Junior Leader Training you will be asked to sign a contract indicating that you understand your responsibilities and will constantly strive to live up to your Job Description. Good Luck and Congratulations.

Troop Procedure

The Scribe is responsible for attending all Patrol Leaders' Council meetings. At those meetings he is responsible for keeping the Troop Log consisting of attendance, patrol reports, business discussed, Troop Meeting Plans, and Outdoor Program Plans. The Troop Scribe is responsible for typing the Troop Meeting Plans and PLC Minutes and having them available to the Troop Staff and Patrol Leaders by the Thursday meeting following the PLC.
The Scribe is responsible for arriving a few minutes early and staying a few minutes later in order to collect permission slips and money by the appropriate due date. The money is to be turned over to the Troop Treasurer or Scoutmaster after every meeting. In the Spring the Scribe is responsible for collecting Summer Camp money, Registration and Dues, and Summer Camp Medical Forms. The Scribe is responsible for filling out and completing the Activity Roster for each and every activity requiring such documentation.
The Scribe will also work with the Patrol Leaders in maintaining a copy of Patrol Scribe records. These such records includes a Patrol Menu, Patrol Grocery List Patrol Duty Roster, and Patrol Equipment Check-out List.
Maintain Troop advancement chart consisting of current rank, requirements needed until next advancement, and merit badges. In addition, when advancement occurs the Troop Scribe is responsible for submitting an Advancement notification to the Troop Committee Member in charge of Advancement.
The Scribe will maintain Troop attendance and uniform inspection records that will be gathered by the Patrol Leader and submitted to the Troop Scribe. In addition, when advancement occurs the Troop Scribe is responsible for submitting an Advancement notification to the Troop Committee Member in charge of Advancement.

Resources

As a Troop Scribe their many resources available to you to help you do your job. These include people such as your Scoutmaster, Assistant Scoutmaster, and Troop Committee Members. Troop 44 offers a wealth of Scouting knowledge ranging from experience to literature to Internet resources. Please, take advantage of these abundant resources in order to better carry out your Troop position.